Duties
Dean’s Office
Dean Of General Affairs
Yen, Chien-Cheng
ccyen@mail.mcu.edu.tw
2717
Deputy Agent：Chen, Ling-Shiuan
Job Description
- Co-ordinates university-wide general affairs under the supervision of the president and vice president.
- Oversees university-wide general affairs.
- Plans and supervises recycling plans for the university.
- Plans and supervises campus security.
- Manages personnel affairs related to each section of the General Affairs Division; supervises and assesses staff performance.
- Works on activities for faculty and staff.
- Plans and supervises restaurants on campus.
- Handle special cases, as assigned.
Deputy Dean of General Affairs Division, Specialist and Section Chief of Operations Section
Chen, Ling-Shiuan
rwbee@mail.mcu.edu.tw
2719
Deputy Agent：Luo, Chi-Lun
Job Description
- Promotes regular operations at the university.
- Plans and implements campus security.
- Drafts and promotes recycling plans for the university.
- Manages personnel affairs related to drivers, campus security guards, and regular labors; supervises and assesses of their performance.
- Organizes activities during holidays, celebrations, and meetings.
- Prepares and inspects examination rooms.
Secretary
Wei, Chung-Fan
cfwei@mail.mcu.edu.tw
2229
Deputy Agent：Liu, Cing-Huang
Job Description
- Compiles comprehensive affairs related to General Affairs Division.
- Works on assigned projects and coordinates activities for faculty and staff.
- Acts as a contact person for and collects information for General Affairs Weekly News.
- Transcribes and manages records.
- Distributes and manages official documents; obtains countersignatures from relevant units.
Construction and Maintenance Section
Brief Introduction
- Regarding any problems with broken windows, blackboards, platforms and desks in the classrooms, please contact the General Affairs Division staff in Construction and Buildings Section for repair or replacement.
- Any problems regarding leaks in walls, roofs or pipes, potholes in roads, please contact the General Affairs Division staff in Construction and Buildings Section for repair or replacement.
- If fire-fighting equipment is out of date, please contact the General Affairs Division staff in Construction and Buildings Section.
- Any safety concerns of on-campus construction project, please contact the General Affairs Division staff in Construction and Buildings Section.
- Regarding any safety concern caused by steel reinforcing bars on campus, please contact the General Affairs Division staff in Construction and Buildings Section.
- Regarding any safety concern of landslide on campus, please contact the General Affairs Division staff in Construction and Buildings Section.
- Regarding any broken or fallen on-campus walls or fences, please contact the General Affairs Division staff in Construction and Buildings Section.
- For any problems regarding the lights in classrooms and offices, please contact the General Affairs Division staff in Construction and Buildings Section.
- For any problems regarding drinking fountains and water dispensers, please contact the General Affairs Division staff in Construction and Buildings Section.
- For any problems regarding leaks of faucets or pipes, or frayed electronic wire, please contact the General Affairs Division staff in Construction and Buildings Section.
- For any problems regarding air-conditioners or electronic power, please contact the General Affairs Division staff in Construction and Buildings Section.
- All the properties of the university are given serial numbers and registered with an asset account card.
- The procurement, receiving, usage, and transfer of properties and equipment, as well as the claims of unserviceableness, should follow the university procedures.
- To borrow graduation robes, the graduates-to-be have to first pay a deposit and cleaning fee, of which the Bursar is in charge. Then, the graduate-to-be may approach the Inventory Section to borrow the robe. Upon return of the robe, the deposit will be returned to the graduate.
If you are at Jihe Complex, for any construction and building matters,
please contact the General Affairs Section of Jihe Complex Administration Division at extension 8013.
If you are at Kinmen Location, for any construction and building matters,
please contact the General Administrative Affairs Section of Kinmen Location at extension 7510.
If you are at MCUMI and require any assistance from General Affairs Division in Taiwan,
please contact the secretary to the Dean of General Affairs Division at extension 2229.
Section Chief of the Construction and Buildings Section & Director of the Environmental Health and Safety Center
Lin, You-Cheng
yowjeng@mail.mcu.edu.tw
2718
Deputy Agent：Cheng, Cheng-De & Chen, Yin-Chia
Job Description
- Annual work plan formulation, budgeting, and implementation
- Administrative affairs management
- Assignment, supervision, and evaluation of section staff
- Campus land and facilities management and protection
- Ad hoc tasks assigned by senior management
Special Program Clerk
Cheng, Cheng-De
1142362@mail.mcu.edu.tw
2265
Deputy Agent：Wang, Jing-Yan
Job Description
- Assign property numbers for newly purchased assets
- Input computer data for asset disposal and related processes
- Organize and compile monthly reports on fuel expenses for school buses and administrative vehicles, as well as various other expense statistics
- At the beginning of each month, print verification lists for new assets, detailed disposal reports, and asset increase/decrease reports for reconciliation with the Finance Office
- Review and approve purchase requests, repair requests, transfers, and disposals of assets for Taipei Campus (including Jihe Campus) and Kinmen Branch
- Handle acceptance inspection of newly purchased assets and coordinate transfers for Taipei Campus (including Jihe Campus) and Kinmen Branch
- Input computer data for asset transfers at Taipei Campus (including Jihe Campus) and Kinmen Branch
- Conduct regular inventory audits of assets at Taipei Campus (including Jihe Campus)
- Input data on warehouse inventory changes for Taipei Warehouse into computer system
- Collect and compile data on toner cartridge purchases and usage across units at Taipei Campus
- Manage borrowing, return, and cleaning of graduation gowns at Taipei Campus
Special Program Clerk
Wang, Jing-Yan
jing-yan@mail.mcu.edu.tw
3789
Deputy Agent：Cheng, Cheng-De
Job Description
- Signs purchase orders, maintenance requests, transfers, and discard reports on Taoyuan campus.
- Assigns serial numbers to recently purchased assets.
- Coordinates the checked receivables for new assets and transfers of all assets on Taoyuan campus.
- Keeps computer records of transferred assets on Taoyuan campus.
- Keeps computer records of checked receivables on Taoyuan campus.
- Keeps computer records and does inventory follow-up on Taoyuan campus.
- Takes regular inventory of assets on Taoyuan campus.
- Takes regular inventory on Taoyuan campus.
- Prints out monthly Updated Property Data, Property Disposal Sheet and Properties Addition/Loss Sheet at the beginning of every month, and has this reviewed by the Controller.
- Collects and reports monthly statistics regarding gas expenses for university bus and cars.
Special Program Clerk
Liu, Yong-Cing
weichung@mail.mcu.edu.tw
2333
Deputy Agent：Li, Ming-Ju & Huang, Chuan-Chih
Job Description
- Appraises, invites bids, and assists in supervision of construction projects, water and electrical equipment, air conditioners and fire-fighting projects at all campuses and locations.
- Handles interior decoration and maintenance in buildings on Taipei campus.
- Assists in projects to create and improve barrier-free environment on campus at all campuses and locations.
- Handles various other matters related to this Section, or for the Section Chief.
Special Program Clerk
Huang, Chuan-Chih
jlr@mail.mcu.edu.tw
2232
Deputy Agent：Liu, Yong-Ching & Li, Ming-Ju
Job Description
- Cost estimation, tendering, construction, and acceptance assistance for civil and building maintenance projects at Taipei and Kinmen campuses
- Interior renovation and refurbishment of buildings and classrooms at Taipei and Kinmen campuses
- Implementation of barrier-free environment improvement projects at Taipei campus (including reporting on the Ministry of Education’s barrier-free facility management platform)
- Environmental monitoring for the establishment plan construction and operation period at Kinmen branch (quarterly reporting)
- Certification and reporting of public safety inspections for buildings at Taipei, Taoyuan, and Jihe campuses
- Computer data processing for the section (including AutoCAD), system development and maintenance, electronic administrative process planning, and computer-related administrative tasks
- Handling of emergency situations or ad hoc tasks related to construction and maintenance projects
Special Program Clerk
Chen, Yin-Chia
alanchen@mail.mcu.edu.tw
2347
Deputy Agent：Huang, Chuan-Chih
Job Description
- Cost estimation, tendering, construction, and acceptance assistance for civil and building maintenance projects at Taipei and Kinmen campuses
- Interior renovation and refurbishment of buildings and classrooms at Taipei and Kinmen campuses
- Implementation of barrier-free environment improvement projects at Taipei campus (including reporting on the Ministry of Education’s barrier-free facility management platform)
- Environmental monitoring for the establishment plan construction and operation period at Kinmen branch (quarterly reporting)
- Certification and reporting of public safety inspections for buildings at Taipei, Taoyuan, and Jihe campuses
- Computer data processing for the section (including AutoCAD), system development and maintenance, electronic administrative process planning, and computer-related administrative tasks
- Handling of emergency situations or ad hoc tasks related to construction and maintenance projects
Technician
Pan, Chih-Hung
chpan@mail.mcu.edu.tw
2317
Deputy Agent：Li, Ming-Ju
Job Description
Assigned area: A, D & F Buildings, Sun Yat Sen Auditorium, International Conference Room and TianMu Dormitory
- Maintains the window-type air-conditioners in the assigned area. (Alternating years by building)
- Maintains air-conditioners, water and electrical equipment and buildings in the assigned area.
- Cleans cooling towers on Taipei campus and for TianMu Dormitory.
- Maintains the elevators on Taipei campus and TianMu Dormitory.
- Handles the water and electrical bills for food service and neighbors.
- Cleans and maintains split-system-type air conditioners in TianMu Dormitory.
- Maintains the generator at TianMu Dormitory.
- Handles affairs related to fire- fighting equipment inspection.
- Handles affairs related to fire-fighting communication host at Sun Yat Sen Auditorium.
Special Program Clerk
OuYang, Po-Hsing
Song0214@mail.mcu.edu.tw
2345
Deputy Agent：Pan, Chih-Hung & Li, Ming-Ju
Job Description
Assigned area: B, E & H Buildings, restaurants and Laborers’ Dormitory
- Maintains the window-type air-conditioners in the assigned area. (Alternating years by building)
- Maintains air-conditioners, water and electrical equipment and buildings in the assigned area.
- Cleans cooling towers.
- Maintains mainframe equipment.
- Maintains electricity generator on Taipei campus.
- Cleans and conducts regular inspection of high-voltage systems.
- Handles affairs related to fire- fighting equipment inspection.
- Handles affairs related to fire-fighting communication host in F Building.
Technician
Li, Ming-Ju
mjli@mail.mcu.edu.tw
2316
Deputy Agent: Li, Chun-Yi & Pan, Chih-Hung
Job Description
Assigned area: G Building and off-campus dormitories. (Yong-An, Ji-Yong, Ji-Xian )
- Handles affairs related to night outdoor lighting, water and electrical equipment in public areas.
- Maintains the window-type air-conditioners in the assigned area (alternating years by building).
- Maintains air-conditioners, water and electrical equipment and buildings in the assigned area.
- Cleans and maintains box-type air conditioners and outdoor units of distributed body air-conditioners.
- Checks the electric meter reading for washing machines and dryers in the dormitories every three months.
- Handles affairs related to pay-per-use shower facilities in public restrooms in the dormitories.
- Maintains the heat pump and boiler in the dormitories.
- Handles affairs related to all drinking fountain filters and quality tests of water dispensers.
- Handles affairs related to fire-fighting communication host in G Building.
Operations Section
Brief Introduction
Campus Safety
- When entering campus, please show your Faculty or Staff ID card (or student ID card), parking permit, and swipe your card.
- If you find any suspicious objects or people who are behaving abnormally on campus, inform the Operations Section and do not try to handle the situation by yourself
- If stray dogs present a threat to personal safety, we will inform the Department of Environmental Protection to take care of it.
- Inform us immediately if you see snakes or beehives on campus; we will inform the fire department to take care of it.
- Please inform us if you find the campus security guards impolite or not helpful.
- MCU strictly enforces separation of the vehicle driveway and pedestrian walkway. For your safety, never walk on the driveway.
- A monitoring system is set up in all buildings on campus in order to eliminate dead angles.
- Campus emergency phones are set up in key locations on campus; these connect directly to the General Affairs Division for dealing with any emergency immediately.
Enhance Aesthetic Beauty of the Campus
- To implement thorough measures of garbage classification and resource recycling, a trash can is provided outside of every classroom and every floor of each building has trash cans and recycle cans. Those cans are accessible for disposing of garbage and recyclable resources.
- Classroom users are required to maintain the sanitation of the classroom with the One-minute Environmental/Sanitation Protection measure.
- Everybody has the responsibility to help maintain a clean and neat campus. Whoever finds any campus spots unclean, in a disorderly fashion, or withered plants, must inform the General Affairs Division to take care of the situation.
- If the restrooms on campus are found filthy or toilets found unclean or clogged, the General Affairs Division must be informed to take care of the situations.
Supporting Duty
- Employees, faculty members or approved student applicants who require parking permits must first go to the Operations Section to register the driver's informaton, such as the employee ID and driver's license (The relevant form can be download on our webpage.). Then go to the Bursar and pay the parking fee. The receipt must be taken to the Operations Section to receive the parking permit or magnetic card for parking.
- If your car is blocked by others, please inform us of the permit number of the car and we will contact the owner to move it.
- There are limited parking spaces on Taoyuan campus. In case your car blocks others’ access, our suggestion is to leave your name and extension number with us so that the traffic can be easily controlled.
- If you need help to start your car due to low battery or having flat tires, please ask us for assistance.
- If you have left your key inside of your car, please inform us for assistance.
- If you have invited speaker(s) or professional(s) for any campus activities, please inform us so as to help the guest(s) to enter campus smoothly.
- If you have conducted an activity and need our assistance for providing tables, chairs, poles, nameplates, or tea, please advise us.
- Passage Form is required when a party is required to carry out public goods. Then the party shall obtain a seal on this form and hand it to the Campus Security for examination in order to carry out the goods.
- If you want to use classrooms to hold an activity, you shall check first with the Curriculum Section whether the classroom is available or not and then complete the procedures with this section. If you plan to use venues besides classrooms, please make the request in our office. (Capacity: Sun Yat Sen Auditorium floor level holds 2000 people, balcony of the auditorium holds 1000 people, Large Conference Room: 133 people, Multipurpose Theatre and Distance Education Classroom: 108 people, Multimedia Classroom: 120 people, Multi-function Conference Room (B901): 65 people.)
- There are only two parking areas permitted for faculty vehicles; those are behind the classrooms of 4F in B building and the parking spaces to the right-hand side of A building. If you park your car other than in these areas, your vehicle wheels will be locked by our campus security guards.
- If you need access to your office’s main door, we have a key on reserve to open the door for you.
- Every day, the last person to leave the office shall turn off the lights and AC and close the windows and doors.
- The recruitment brochures for each department every academic year can be either purchased or reviewed in our guest lounge.
- If your unit needs assistance to move equipment and/or furniture, please register with us and we will arrange workers to help with your request.
- If you find rats in your office, please come and get rat glue trap from our office.
- If you have found there is any improvement needed for the appearance or cleanliness of water fountains, please inform us.
If you are at Jihe Complex, for any general affairs matter,
please contact the General Affairs Section of Jihe Complex Administration Division at extension 8013.
If you are at Kinmen Location, for any general affairs matters,
please contact the Operations Section of Kinmen Location at extension 7513.
If you are at MCUMI and require any assistance from General Affairs Division in Taiwan,
please contact the secretary to the Dean of General Affairs Division at extension 2229.
Deputy Dean of General Affairs Division, Specialist and Section Chief of Operations Section
Chen, Ling-Shiuan
rwbee@mail.mcu.edu.tw
2719
Deputy Agent：Luo, Chi-Lun
Job Description
- Promotion of school environment cleanliness
- Planning, response, and implementation of campus safety measures
- Planning and execution of campus environmental protection initiatives
- Supervision and evaluation of personnel management and task allocation for drivers, security guards, and maintenance staff
- Execution of various festivals, celebrations, and assembly events
- Setup and inspection of examination venues
Clerk
Luo, Chi-Lun
skcl@mail.mcu.edu.tw
2230
Deputy Agent：Chen, Ling-Shiuan
Job Description
- Planning and supervision of campus security guard duties, including overtime and allowance application and reimbursement
- Responsible for the annual Environmental Protection Week plan, guest lecture invitations, expense reimbursements, and competition rule formulation and implementation
- Execution and reporting of fire drills and civil defense activities for faculty and staff
- Review of student assistant qualifications and management of application, disbursement, and reimbursement of student assistant wages
- Purchase, maintenance, and insurance expense requests and reimbursements for official vehicles (cars and motorcycles)
- Compilation of official vehicle fuel and water inspection forms, driver mileage logs, and quarterly vehicle inspection reports
- Reporting on official vehicle fuel expenses and e-tag top-up usage
- Traffic control for visitors on campus
- Inspection of security guard patrol clock-in records, control of missed checks, and effectiveness reporting
- Monthly testing and reporting of all elevators and emergency call phones on campus
- Unit budget preparation and management of fund reallocations
GENERAL LABORER
Su, Shih-Chiang
scsu@mail.mcu.edu.tw
2231
Deputy Agent：Chang, Mei-Mei
Job Description
- Management, coordination, supervision, and processing of overtime and allowance applications for campus drivers and maintenance staff
- Arrangement of transportation services for faculty and staff
- Dispatch, scheduling, and support management of official vehicles
- Management of campus waste disposal, total waste control, and reporting on reduction effectiveness
- Classification, processing, recording of recycling materials, and contractor management
- Environmental maintenance, restroom cleaning, and contracts for industrial waste disposal vendors
- Management of student equipment loan services at Taipei campus
- Procurement and setup of decorations for major campus events (e.g., graduation ceremony, Christmas) and campus lighting
- Selection and management of cleaning and night student assistants
- Venue management and rental services on campus
- Compilation and reporting of campus recycling statistics to the Environmental Protection Bureau
- Vehicle scheduling for visitor campus tours
GENERAL LABORER
Chang, Mei-Mei
mmchang@mail.mcu.edu.tw
2654
Deputy Agent：Su, Shih-Chiang
Job Description
- Management and distribution of mail and packages for all faculty, staff, and students, as well as academic and administrative correspondence
- Handling of paper-based incoming and outgoing documents
- Storage room management, including issuance and distribution of toner cartridges and supplies
- Compilation and submission of statistics on flower baskets received during school anniversary and graduation ceremonies
- Selection and management of student assistants for holiday patrol and inquiry desk duties
Purchasing Section
Brief Introduction
- For the purchasing or repair/maintenance of equipment/properties, the Purchasing Section facilitates by providing information on reliable and skilled related business contacts.
- For the purchasing or repair/maintenance of equipment/properties of each unit, the unit staff make application in accordance with approved fiscal budget or project budget. The applicants shall follow The Review Provisions for Procurement and Construction & Building Management and fill out relevant purchasing or repair forms for approval of related units and coordination by this section.
If you are at Jihe Complex, for any purchasing matters,
please contact the Purchasing Section on Taipei Campus at extension 2720.
If you are at Kinmen Location, for any purchasing matters,
please contact the General Administrative Affairs Section of Kinmen Location at extension 7510.
If you are at MCUMI and require any assistance from General Affairs Division in Taiwan,
please contact the secretary to the Dean of General Affairs Division at extension 2229.
Chief Of Purchasing Section
Huang, Hui-Yu
hjhung@mail.mcu.edu.tw
2720
Deputy Agent：Pern, Feng-Taur
Job Description
- Overall procurement management
- Supervision, management, and review of section operations
- Handling of public tender cases
- Procurement for university special projects
- Procurement of imported teaching instruments and equipment
- Procurement of school buses
Specialist
Wang, Bao-Jen
bjwang@mail.mcu.edu.tw
2261
Deputy Agent：Wang, Sung-Mei
Job Description
- Procurement of miscellaneous supplies for various campus ceremonies and events
- Procurement and maintenance of office furniture across the university
- Reimbursement processing for school vehicle expenses
- Procurement of cleaning supplies, environmental disinfection, and venue cleaning services
- Management of campus waste disposal and recycling operations
- Floral arrangement services for on- and off-campus ceremonial events
- Accounting and reporting for procurement-related transactions
- Preparation of acceptance forms for procurement projects
Specialist
Wang, Sung-Mei
smwang@mail.mcu.edu.tw
2263
Deputy Agent：Wang, Bao-Jen
Job Description
- Procurement system operation and related data entry (including item coding and submission for approval)
- Processing of procurement projects approved in the budget
- Budget planning, execution, and asset management for the section
- Procurement and maintenance of sports equipment and supplies university-wide
- Procurement and maintenance of campus repair materials, electrical and plumbing supplies, and communication equipment
- Procurement and maintenance of medical equipment and pharmaceuticals for the entire university
- Procurement and decoration for various university ceremonies and meetings
- Procurement of office supplies, newspapers, and school bus insurance services
Senior Clerk
Pern, Feng-Taur
ftpern@mail.mcu.edu.tw
2262
Deputy Agent：Wang, Sung-Mei
Job Description
- Procurement and maintenance of computer equipment and consumables for the entire university
- Procurement and maintenance of audiovisual and media equipment
- Duty-free import operations
- Procurement of printing equipment and printing services university-wide
- Advertising services for university admissions and HR announcements
- Procurement of paper products and official stamps/seals
- Procurement and maintenance of drinking water equipment and related quality testing
- Procurement of plaques, trophies, and flags for university ceremonies and events
- Procurement and maintenance of office machinery
- Procurement and maintenance of library equipment
- Procurement for National Science and Technology Council (NSTC) funded research projects
- Procurement for university special projects
Bursar Section
Brief Introduction
- Responsible for handling tasks related to tuition and miscellaneous expenses, graduation cap and gown rental service fees, various document application procedures, overdue penalty fees, various donations, various unit subsidy matters, campus transcript machine revenue collection and invoice issue procedure.
- Responsible for handling various on/off campus payment matters, such as: salary, payments by check and remittances.
- Responsible for handling tasks related to petty cash management, various payment processes, reimbursement and fund replenishment procedures.
- Responsible for issuing various subsidy grants, work-study payments and other related matters.
If you are at Jihe Complex, for any bursary matters,
please contact the Bursar Section on Taipei Campus at extension 2722.
If you are at Kinmen Location, for any bursary matters,
lease contact the General Administrative Affairs Section of Kinmen Location at extension 7510.
If you are at MCUMI and require any assistance from General Affairs Division in Taiwan,
please contact the secretary to the Dean of General Affairs Division at extension 2229.
Senior Clerk and Bursar of General Affairs Division
Lin, Jao-Chin
shjlin@mail.mcu.edu.tw
2722
Deputy Agent：Chen, Hui-Hua
Job Description
- In charge of various kinds of payments.
- Handles deposits of all kinds of fees, including student fees.
- Manages expenditures of petty cash.
- Deducts income tax for all faculty members and staff.
- Manages inventory in our section.
Job Description
- Handling of various fee collection tasks
- Processing of student tuition, course add/drop fees, and summer session fee documents
- Settlement and maintenance of document vending machines
- Assisting in the issuance of official receipts
