Duties
Dean’s Office
Dean Of General Affairs
Yen, Chien-Cheng
ccyen@mail.mcu.edu.tw
2717
Deputy Agent：Chen, Ling-Shiuan
Job Description
- Co-ordinates university-wide general affairs under the supervision of the president and vice president.
- Oversees university-wide general affairs.
- Plans and supervises recycling plans for the university.
- Plans and supervises campus security.
- Manages personnel affairs related to each section of the General Affairs Division; supervises and assesses staff performance.
- Works on activities for faculty and staff.
- Plans and supervises restaurants on campus.
- Handle special cases, as assigned.
Deputy Dean of General Affairs Division, Specialist and Section Chief of Operations Section
Chen, Ling-Shiuan
rwbee@mail.mcu.edu.tw
2719
Deputy Agent：Luo, Chi-Lun
Job Description
- Promotes regular operations at the university.
- Plans and implements campus security.
- Drafts and promotes recycling plans for the university.
- Manages personnel affairs related to drivers, campus security guards, and regular labors; supervises and assesses of their performance.
- Organizes activities during holidays, celebrations, and meetings.
- Prepares and inspects examination rooms.
Secretary
Wei, Chung-Fan
cfwei@mail.mcu.edu.tw
2229
Deputy Agent：Liu,Cing-Huang
Job Description
- Compiles comprehensive affairs related to General Affairs Division.
- Works on assigned projects and coordinates activities for faculty and staff.
- Acts as a contact person for and collects information for General Affairs Weekly News.
- Transcribes and manages records.
- Distributes and manages official documents; obtains countersignatures from relevant units.
Construction and Buildings Section
Brief Introduction
- Regarding any problems with broken windows, blackboards, platforms and desks in the classrooms, please contact the General Affairs Division staff in Construction and Buildings Section for repair or replacement.
- Any problems regarding leaks in walls, roofs or pipes, potholes in roads, please contact the General Affairs Division staff in Construction and Buildings Section for repair or replacement.
- If fire-fighting equipment is out of date, please contact the General Affairs Division staff in Construction and Buildings Section.
- Any safety concerns of on-campus construction project, please contact the General Affairs Division staff in Construction and Buildings Section.
- Regarding any safety concern caused by steel reinforcing bars on campus, please contact the General Affairs Division staff in Construction and Buildings Section.
- Regarding any safety concern of landslide on campus, please contact the General Affairs Division staff in Construction and Buildings Section.
- Regarding any broken or fallen on-campus walls or fences, please contact the General Affairs Division staff in Construction and Buildings Section.
- For any problems regarding the lights in classrooms and offices, please contact the General Affairs Division staff in Construction and Buildings Section.
- For any problems regarding drinking fountains and water dispensers, please contact the General Affairs Division staff in Construction and Buildings Section.
- For any problems regarding leaks of faucets or pipes, or frayed electronic wire, please contact the General Affairs Division staff in Construction and Buildings Section.
- For any problems regarding air-conditioners or electronic power, please contact the General Affairs Division staff in Construction and Buildings Section.
- All the properties of the university are given serial numbers and registered with an asset account card.
- The procurement, receiving, usage, and transfer of properties and equipment, as well as the claims of unserviceableness, should follow the university procedures.
- To borrow graduation robes, the graduates-to-be have to first pay a deposit and cleaning fee, of which the Bursar is in charge. Then, the graduate-to-be may approach the Inventory Section to borrow the robe. Upon return of the robe, the deposit will be returned to the graduate.
If you are at Jihe Complex, for any construction and building matters,
please contact the General Affairs Section of Jihe Complex Administration Division at extension 8013.
If you are at Kinmen Location, for any construction and building matters,
please contact the General Administrative Affairs Section of Kinmen Location at extension 7510.
If you are at MCUMI and require any assistance from General Affairs Division in Taiwan,
please contact the secretary to the Dean of General Affairs Division at extension 2229.
Consultant Of General Affairs Division & Section Chief Of Construction and Buildings Section
kuo,Cheng-yao
kuo999@mail.mcu.edu.tw
2718
Deputy Agent：Chang, Yi-Chuan &Liu,Cing-huang
Job Description
- Drafts and implements yearly work schedule and plans budgets.
- Manages overall administrative affairs.
- Manages the university’s property and dormitories and maintains its rights and interests.
- Supervises and assesses performance of team members in this section.
Special Program Clerk
Chen,Chi-Lin
1131446@mail.mcu.edu.tw
2265
Deputy Agent：Wang, Jing-Yan
Job Description
- Signs purchase orders, maintenance requests, transfers, and discard reports on Taipei campus, Jihe complex and Kinmen location
- Coordinates the checked receivables for new assets and the transfers of all assets on Taipei campus and Jihe complex and Kinmen location
- Keeps computer records of transferred assets on both Taipei campus, Jihe complex and Kinmen location.
- Keeps computer records for unserviceable assets.
- Takes regular inventory of assets on both Taipei campus and Jihe complex.
- Keeps computer records and does follow-up.
- Compiles budget materials and implements budget.
- Updates data in computer on Taipei campus.
- Compiles statistics of purchase and acquisition of toner cartridges for each unit on both Taipei and Taoyuan campuses.
- Maintains and loans out graduation robes on Taipei campus.
Special Program Clerk
Wang, Jing-Yan
jing-yan@mail.mcu.edu.tw
3789
Deputy Agent：Chen,Chi-Lin
Job Description
- Signs purchase orders, maintenance requests, transfers, and discard reports on Taoyuan campus.
- Assigns serial numbers to recently purchased assets.
- Coordinates the checked receivables for new assets and transfers of all assets on Taoyuan campus.
- Keeps computer records of transferred assets on Taoyuan campus.
- Keeps computer records of checked receivables on Taoyuan campus.
- Keeps computer records and does inventory follow-up on Taoyuan campus.
- Takes regular inventory of assets on Taoyuan campus.
- Takes regular inventory on Taoyuan campus.
- Prints out monthly Updated Property Data, Property Disposal Sheet and Properties Addition/Loss Sheet at the beginning of every month, and has this reviewed by the Controller.
- Collects and reports monthly statistics regarding gas expenses for university bus and cars.
Special Program Clerk
Liu,Yong-cing
weichung@mail.mcu.edu.tw
2333
Deputy Agent：Li,Ming-ju
Job Description
- Appraises, invites bids, and assists in supervision of construction projects, water and electrical equipment, air conditioners and fire-fighting projects at all campuses and locations.
- Handles interior decoration and maintenance in buildings on Taipei campus.
- Assists in projects to create and improve barrier-free environment on campus at all campuses and locations.
- Handles various other matters related to this Section, or for the Section Chief.
Special Program Clerk
Shi,Wen-yao
stone861128@mail.mcu.edu.tw
2232
Deputy Agent：Liu,Yong-cing
Job Description
- Appraises, invites bids, and assists in supervision of construction projects at both Taipei campus and Kinmen location.
- Handles interior decoration and maintenance in buildings at both Taipei campus and Kinmen location.
- Handles affairs related to environmental monitoring at Kinmen Location.
- Oversees and implements projects to create barrier-free environment on campus on Taipei campus.
- Handles affairs related to Building Use Permits and Building Permits on Taipei campus.
- Handles affairs related to inspecting and reporting buildings’public security at all campuses and locations.
- Assists in air quality management.
- Handles various other matters related to this Section, or for the Section Chief.
- Appraises, invites bids, and assists in supervision of construction projects at both Taipei campus and Kinmen location.
- Handles interior decoration and maintenance in buildings at both Taipei campus and Kinmen location.
- Handles affairs related to environmental monitoring at Kinmen Location.
- Oversees and implements projects to create barrier-free environment on campus on Taipei campus.
- Handles affairs related to Building Use Permits and Building Permits on Taipei campus.
- Handles affairs related to inspecting and reporting buildings’public security at all campuses and locations.
- Assists in air quality management.
- Handles various other matters related to this Section, or for the Section Chief.
Special Program Clerk
Liu,Cing-huang
enzo527@mail.mcu.edu.tw
2347
Deputy Agent：Shi,Wen-yao
Job Description
- Reports and checks the fire-fighting equipment on Taipei campus.
- Assists in managing the Electric Power Control System on Taipei campus.
- Handles the contract for washing machines and dryers for student dormitories.
- Provides the energy usage statistics for each campus and location.
- Adds value to pre-paid air-conditioning cards for student dormitories.
- Handles affairs related to the institutional charter.
- Plans the budget for gifts and lunchboxes for university anniversary .
- Verifies disbursement of off-campus dormitory rent.
- Assists in planning annual budget.
- Coordinates affairs related to the Construction and Buildings Section on campus.
- Handles various other matters related to this Section, or for the Section Chief.
Technician
Pan, Chih-Hung
chpan@mail.mcu.edu.tw
2317
Deputy Agent：Li,Ming-ju
Job Description
Assigned area: A, D & F Buildings, Sun Yat Sen Auditorium, International Conference Room and TianMu Dormitory
- Maintains the window-type air-conditioners in the assigned area. (Alternating years by building)
- Maintains air-conditioners, water and electrical equipment and buildings in the assigned area.
- Cleans cooling towers on Taipei campus and for TianMu Dormitory.
- Maintains the elevators on Taipei campus and TianMu Dormitory.
- Handles the water and electrical bills for food service and neighbors.
- Cleans and maintains split-system-type air conditioners in TianMu Dormitory.
- Maintains the generator at TianMu Dormitory.
- Handles affairs related to fire- fighting equipment inspection.
- Handles affairs related to fire-fighting communication host at Sun Yat Sen Auditorium.
Special Program Clerk
OuYang, Po-Hsing
psouyang@mail.mcu.edu.tw
2345
Deputy Agent：Pan, Chih-Hung
Job Description
Assigned area: B, E & H Buildings, restaurants and Laborers’ Dormitory
- Maintains the window-type air-conditioners in the assigned area. (Alternating years by building)
- Maintains air-conditioners, water and electrical equipment and buildings in the assigned area.
- Cleans cooling towers.
- Maintains mainframe equipment.
- Maintains electricity generator on Taipei campus.
- Cleans and conducts regular inspection of high-voltage systems.
- Handles affairs related to fire- fighting equipment inspection.
- Handles affairs related to fire-fighting communication host in F Building.
Technician
Li,Ming-ju
2316
Deputy Agent：OuYang, Po-Hsing
Job Description
Assigned area: G Building and off-campus dormitories. (Yong-An, Ji-Yong, Ji-Xian )
- Handles affairs related to night outdoor lighting, water and electrical equipment in public areas.
- Maintains the window-type air-conditioners in the assigned area (alternating years by building).
- Maintains air-conditioners, water and electrical equipment and buildings in the assigned area.
- Cleans and maintains box-type air conditioners and outdoor units of distributed body air-conditioners.
- Checks the electric meter reading for washing machines and dryers in the dormitories every three months.
- Handles affairs related to pay-per-use shower facilities in public restrooms in the dormitories.
- Maintains the heat pump and boiler in the dormitories.
- Handles affairs related to all drinking fountain filters and quality tests of water dispensers.
- Handles affairs related to fire-fighting communication host in G Building.
Operations Section
Brief Introduction
Campus Safety
- When entering campus, please show your Faculty or Staff ID card (or student ID card), parking permit, and swipe your card.
- If you find any suspicious objects or people who are behaving abnormally on campus, inform the Operations Section and do not try to handle the situation by yourself
- If stray dogs present a threat to personal safety, we will inform the Department of Environmental Protection to take care of it.
- Inform us immediately if you see snakes or beehives on campus; we will inform the fire department to take care of it.
- Please inform us if you find the campus security guards impolite or not helpful.
- MCU strictly enforces separation of the vehicle driveway and pedestrian walkway. For your safety, never walk on the driveway.
- A monitoring system is set up in all buildings on campus in order to eliminate dead angles.
- Campus emergency phones are set up in key locations on campus; these connect directly to the General Affairs Division for dealing with any emergency immediately.
Enhance Aesthetic Beauty of the Campus
- To implement thorough measures of garbage classification and resource recycling, a trash can is provided outside of every classroom and every floor of each building has trash cans and recycle cans. Those cans are accessible for disposing of garbage and recyclable resources.
- Classroom users are required to maintain the sanitation of the classroom with the One-minute Environmental/Sanitation Protection measure.
- Everybody has the responsibility to help maintain a clean and neat campus. Whoever finds any campus spots unclean, in a disorderly fashion, or withered plants, must inform the General Affairs Division to take care of the situation.
- If the restrooms on campus are found filthy or toilets found unclean or clogged, the General Affairs Division must be informed to take care of the situations.
Supporting Duty
- Employees, faculty members or approved student applicants who require parking permits must first go to the Operations Section to register the driver's informaton, such as the employee ID and driver's license (The relevant form can be download on our webpage.). Then go to the Bursar and pay the parking fee. The receipt must be taken to the Operations Section to receive the parking permit or magnetic card for parking.
- If your car is blocked by others, please inform us of the permit number of the car and we will contact the owner to move it.
- There are limited parking spaces on Taoyuan campus. In case your car blocks others’ access, our suggestion is to leave your name and extension number with us so that the traffic can be easily controlled.
- If you need help to start your car due to low battery or having flat tires, please ask us for assistance.
- If you have left your key inside of your car, please inform us for assistance.
- If you have invited speaker(s) or professional(s) for any campus activities, please inform us so as to help the guest(s) to enter campus smoothly.
- If you have conducted an activity and need our assistance for providing tables, chairs, poles, nameplates, or tea, please advise us.
- Passage Form is required when a party is required to carry out public goods. Then the party shall obtain a seal on this form and hand it to the Campus Security for examination in order to carry out the goods.
- If you want to use classrooms to hold an activity, you shall check first with the Curriculum Section whether the classroom is available or not and then complete the procedures with this section. If you plan to use venues besides classrooms, please make the request in our office. (Capacity: Sun Yat Sen Auditorium floor level holds 2000 people, balcony of the auditorium holds 1000 people, Large Conference Room: 133 people, Multipurpose Theatre and Distance Education Classroom: 108 people, Multimedia Classroom: 120 people, Multi-function Conference Room (B901): 65 people.)
- There are only two parking areas permitted for faculty vehicles; those are behind the classrooms of 4F in B building and the parking spaces to the right-hand side of A building. If you park your car other than in these areas, your vehicle wheels will be locked by our campus security guards.
- If you need access to your office’s main door, we have a key on reserve to open the door for you.
- Every day, the last person to leave the office shall turn off the lights and AC and close the windows and doors.
- The recruitment brochures for each department every academic year can be either purchased or reviewed in our guest lounge.
- If your unit needs assistance to move equipment and/or furniture, please register with us and we will arrange workers to help with your request.
- If you find rats in your office, please come and get rat glue trap from our office.
- If you have found there is any improvement needed for the appearance or cleanliness of water fountains, please inform us.
If you are at Jihe Complex, for any general affairs matter,
please contact the General Affairs Section of Jihe Complex Administration Division at extension 8013.
If you are at Kinmen Location, for any general affairs matters,
please contact the Operations Section of Kinmen Location at extension 7513.
If you are at MCUMI and require any assistance from General Affairs Division in Taiwan,
please contact the secretary to the Dean of General Affairs Division at extension 2229.
Deputy Dean of General Affairs Division, Specialist and Section Chief of Operations Section
Chen, Ling-Shiuan
rwbee@mail.mcu.edu.tw
2719
Deputy Agent：Luo, Chi-Lun
Job Description
- Promotes regular operations at the university.
- Plans and implements campus security.
- Drafts and promotes recycling plans for the university.
- Manages personnel affairs related to drivers, campus security guards, and regular labors; supervises and assesses of their performance.
- Organizes activities during holidays, celebrations, and meetings.
- Prepares and inspects examination rooms.
Clerk
Luo, Chi-Lun
skcl@mail.mcu.edu.tw
2230
Deputy Agent：Chen, Ling-Shiuan
Job Description
- Monitors Taipei campus drivers' and security guards' work shifts, and handling applications for overtime pay and subsidies.
- Arranges and manages school bus schedule.
-
Handles parking management and parking permit affairs.
Handles parking management and parking permit affairs.
Clerk
Li,Jun-yan
buddha@mail.mcu.edu.tw
2681
Deputy Agent：Luo, Chi-Lun
Job Description
- Responsible for all matters related to appointing work-study students;managing and facilitating work-study payments process.
- Responsible for applying for approval, implementing and controlling matters related to Environmental Week and campus cleaning competition.
- Responsible for managing and overseeing on-duty first-year students.
GENERAL LABORER
Su, Shih-Chiang
scsu@mail.mcu.edu.tw
2231
Deputy Agent：Chang, Mei-Mei
Job Description
- General Laborer duties' arrangement and general management. Overtime pay and subsidies applications and distribution.
- Activity venue reservation and management.
GENERAL LABORER
Chang, Mei-Mei
mmchang@mail.mcu.edu.tw
2654
Deputy Agent：Su, Shih-Chiang
Job Description
- Responsible for mail delivery and management for all academic and administrative units on campus.
- Responsible for receipt and delivery of official documents in paper format.
- Responsible for inventory storeroom management and item collection and delivery.
Purchasing Section
Brief Introduction
- For the purchasing or repair/maintenance of equipment/properties, the Purchasing Section facilitates by providing information on reliable and skilled related business contacts.
- For the purchasing or repair/maintenance of equipment/properties of each unit, the unit staff make application in accordance with approved fiscal budget or project budget. The applicants shall follow The Review Provisions for Procurement and Construction & Building Management and fill out relevant purchasing or repair forms for approval of related units and coordination by this section.
If you are at Jihe Complex, for any purchasing matters,
please contact the Purchasing Section on Taipei Campus at extension 2720.
If you are at Kinmen Location, for any purchasing matters,
please contact the General Administrative Affairs Section of Kinmen Location at extension 7510.
If you are at MCUMI and require any assistance from General Affairs Division in Taiwan,
please contact the secretary to the Dean of General Affairs Division at extension 2229.
Chief Of Purchasing Section
Huang, Hui-Yu
hjhung@mail.mcu.edu.tw
2720
Deputy Agent：Pern, Feng-Taur
Job Description
- Attends to overall purchasing in the university.
- Supervises, manages, and re-examines work in the Purchasing Section.
- Manages public bidding cases.
- Handles purchasing for special projects.
- Purchases imported teaching equipment and instruments.
- Handles relevant matters related to items purchased through the Ministry of Education budget.
- Conducts purchasing for funding from Ministry of Science and Technology (MOST) Research Projects.
Specialist
Wang, Bao-Jen
bjwang@mail.mcu.edu.tw
2261
Deputy Agent：Wang, Sung-Mei
Job Description
- Checks all purchase bills and handles inquiries about purchasing at the university.
- Purchases items for all university events.
- Negotiates prices for university network project and monitoring system.
- Purchases and maintains equipment for administrative offices, including fax machines.
- In charge of purchasing school buses.
- Purchases cleaning supplies for the university.
- Administers handling of waste goods and recycling at the university.
- Handles matters related to weddings and funerals.
Specialist
Wang, Sung-Mei
smwang@mail.mcu.edu.tw
2263
Deputy Agent：Wang, Bao-Jen
Job Description
- In charge of purchasing system and relevant works (including encoding and reviewing).
- Conducts purchasing for grants budget.
- Handles checking procedures for purchasing cases.
- Plans and implements budgets in Purchasing Section.
- Purchases and maintains teaching facilities for Physical Education at the university.
- Purchases water and electrical components for the university.
- Purchases and maintains medical facilities and medical supplies at the university.
- Orders supplies for all university events.
- Purchases stationery and newspapers for the university.
- Attends to school bus insurance.
Senior Clerk
Pern, Feng-Taur
ftpern@mail.mcu.edu.tw
2262
Deputy Agent：Wang, Sung-Mei
Job Description
- Purchases and maintains computer facilities and related supplies at the university.
- Purchases and maintains video media facilities at the university.
- Administers duty-free import matters.
- Conducts purchasing for university printing matters.
- Publicizes recruitment matters and job openings.
- Purchases university paper products and seals.
- Replaces university drinking fountain filters and conducts water quality inspections.
- Purchases medals, trophies, university flags and departmental flags.
- Purchases and maintains office machines.
- Purchases and maintains equipment for library.
Bursar Section
Brief Introduction
- Responsible for handling tasks related to tuition and miscellaneous expenses, graduation cap and gown rental service fees, various document application procedures, overdue penalty fees, various donations, various unit subsidy matters, campus transcript machine revenue collection and invoice issue procedure.
- Responsible for handling various on/off campus payment matters, such as: salary, payments by check and remittances.
- Responsible for handling tasks related to petty cash management, various payment processes, reimbursement and fund replenishment procedures.
- Responsible for issuing various subsidy grants, work-study payments and other related matters.
If you are at Jihe Complex, for any bursary matters,
please contact the Bursar Section on Taipei Campus at extension 2722.
If you are at Kinmen Location, for any bursary matters,
lease contact the General Administrative Affairs Section of Kinmen Location at extension 7510.
If you are at MCUMI and require any assistance from General Affairs Division in Taiwan,
please contact the secretary to the Dean of General Affairs Division at extension 2229.
Senior Clerk and Bursar of General Affairs Division
Lin, Jao-Chin
shjlin@mail.mcu.edu.tw
2722
Deputy Agent：Chen, Hui-Hua
Job Description
- In charge of various kinds of payments.
- Handles deposits of all kinds of fees, including student fees.
- Manages expenditures of petty cash.
- Deducts income tax for all faculty members and staff.
- Manages inventory in our section.
Senior Clerk
Hsieh, Chin-Yeh
cyshies@mail.mcu.edu.tw
2250
Deputy Agent：Chen, Hui-Hua
Job Description
- Accepts various kinds of fees.
- Processes receipts for student tuition fees; assesses credit hour tuition fees and summer session tuition fees.
- Maintains Automated Document Machine.
- Assists in making receipts for matters off campus.
